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PRESIDENCY 5 CONVENTION
PERMANENT CONVENTION RULES
All aspects of Presidency 5 will be directed and approved by the Republican Party of Florida (RPOF). The RPOF Chairman will name the members of a Presidency 5 Advisory Committee.
The official business listed in the Official Presidency 5 Convention Program, as determined by RPOF, is the only business that will be considered. No other business will be considered.
The RPOF Chairman or his designee will chair the convention. The newly revised Robert’s Rules of Order (2010) will govern procedural matters not otherwise prescribed in these convention rules. A Parliamentarian shall be appointed by the RPOF Chairman.
All delegates to Presidency 5 shall be Florida residents and registered Republicans as of February 1, 2011. The delegates must caucus with the county delegation in the county in which they are registered to vote as of their Presidency 5 application to become a delegate.
All delegates must check-in and receive their delegate credentials from the designated registration area. During convention session, the RPOF is responsible for maintaining a list of delegates and alternate delegates in attendance from each county.
In order to be considered to be an eligible applicant you must register online at www. Presidency5.com. Only applications received online will be considered. Registration will be open between April 10 and June 10, 2011. The county delegate selection caucuses will take place between June 15 and August 1, 2011. In the case that there are less than 3,500 delegates at the end of the delegate selection caucuses, the State Chairman may allocate delegate slots to ensure that major donors and dedicated activists are accommodated. This is not to exceed 3,500 delegates.
No one, other than delegates with a delegate’s credentials and authorized convention personnel, will be allowed into the secured area of the convention floor. Credentials must be openly displayed.
Any challenge of the delegates or alternates, for any reason except whether an alternate has properly been moved into a delegate position, must be filed in writing and must be received by RPOF Headquarters by August 15, 2011 for subsequent consideration by the P5 Credentials Committee. The challenge must set forth the reason or reasons why the delegates or alternates are claimed to be ineligible to be seated. Action of the P5 Credentials Committee will be considered as final with no appeal to the full convention.
The RPOF Chairman shall designate the members of the P5 Credentials Committee (5) and a P5 Tellers Committee, prior to June 1, 2011. Any challenges will be resolved prior to the day of the convention, September 24, 2011.
Delegates will be seated by county delegations in a badge access-controlled section on the convention floor. Roll call votes of the counties will be conducted by the RPOF Secretary with an alphabetical roll call of counties. The Secretary shall announce how many credentialed voting members are present. The Chairman of each county delegation, or their designee will report the vote to the Convention Chairman when the county’s name is called.
In accordance with Florida election law, general procedures for secret balloting will be reviewed and approved by the Presidency 5 Advisory Committee. No proxy voting will be allowed.
Only those Republican candidates for President of the United States who have been invited by the RPOF will be allotted time for presentations pursuant to Rule 11. No nominations will be accepted from the floor.
Each candidate will be allowed a total time of 20 minutes for a presentation. The candidate may use their time in any way they desire, including having a person introduce them, or have demonstrations on their behalf. However, any of these activities are part of the candidate’s total time and the candidate must appear and speak during the allotted time.
The County Republican Executive Committee Chairman or his/her designee shall serve as the Delegation Chairman and will be responsible for coordinating the distribution and collection of their respective county’s ballots in conjunction with the Tellers Committee. In order to facilitate an efficient distribution of ballots, the Delegation Chairman may appoint one or more delegates to assist in distributing and collecting ballots within the delegation. At the conclusion of the Presidential candidate presentations, and upon the instruction of the State Chairman or his designee, the Tellers Committee will distribute the ballots to each Delegation Chairman. Once all ballots have been distributed, fifteen minutes will be allowed for delegates to vote their ballots. Once the balloting is completed it is the responsibility of the Delegation Chairman to collect and return the ballots to the tellers committee. The Tellers will bring the ballots to a pre-designated, secure area for tabulation. Following the complete count of all of the ballots, the Tellers will inform State Chairman of the official results and the county by county results.
Due to limited space in the Convention Hall, marching in the aisles will not be allowed. Delegates must remain in front of their seats during demonstrations.
Free-standing or carried signs are allowed, but must not be so placed as to block necessary fire exit or impede normal convention floor circulation. Signs may be placed only in designated areas. Nothing shall be posted on, nailed, screwed or otherwise attached to columns, walls and floors or to other parts of the building or furniture in accordance with the venue contract. No sign shall exceed 2 X 3 feet and must be handheld and not contain any attachments such as handle, stakes, or posts, unless pre-approved by the RPOF.
The balloting at the convention shall be conducted on a “one delegate one vote” basis. The Delegation Chairman shall be responsible for announcing the number of votes cast during the roll call. All voting will be cast and tallied. The county Chairman’s announcement is for effect only.
The winner of the straw-vote will be announced as soon as possible after the voting has been completed.